October 10, 2017

County Clerk

Robertson County Office Building

  511 S. Brown St.
Springfield, TN 37172
Phone: 615-384-5895
Fax: 615-384-2218

Office Hours
Mon – Fri 8:00 a.m. – 4:30 p.m.

ATTENTION –7:30 a.m. – 4:30 p.m. DRIVE THRU ONLY Last Friday and Last Working Day of the Month

For the winter months, the Drive Thru will be open early for the following days: January 31, 2020 & February 28, 2020. We will NOT be open late for these months.


Holiday Schedule

The Robertson County Clerk’s office is located in the Robertson County Office Building on South Brown St.

Angie H. Groves

County Clerk

I am proud to serve Robertson County. I hope that you will find the information on this website to help you be prepared for your visit to the Clerk’s Office.  I hope you will take advantage of our online services to help you complete your business at your convenience.  I am searching everyday for new ways to serve the citizens of Robertson County.

If I can help you, please contact me.
Thank you,

Meet Robertson County Clerk Staff

Vehicle Registrations, business licenses, passports, notary applications, boat registration and marriage licenses are issued and recorded in this office. The County Clerk may also administer oaths and take affidavits.

The County Clerk: (1) collects local wheel taxes, local hotel/motel taxes, wholesale beer tax, business license and vehicle registration fees; (2) keeps the official records of the legislative body; (3) keeps a record of all resolutions presented to the legislative body (both those that are enacted and those that failed passage).


Online Services

Download the New Auto Assistant App Today!

BIS has created a new app, Auto Assistant, that allows you to view your registration from the convenience of your electronic device. The App includes other features such as allowing you to add multiple vehicles to your account, renew your registration, and it will send you push notifications when your registration is about to expire. Click the images below to download the FREE app now!

Click image to renew tag.

*When a transaction is submitted funds are immediately held for up to 72 hrs.


LOCATED AT: VOLUNTEER STATE BANK, 2920 Highway 31 W, White House, TN 37188 OPEN 24 HOURS A DAY, 7 DAYS A WEEK!!!

Not all plates can be processed online. Your vehicle must be verified on the local county computer system. This may prevent some transactions from being processed.

If you have a special class of plate that requires proof of membership, you can not renew online. Military renewal cannot be processed online due to necessary documentation needed. Some e-mail filters can prevent you from receiving the confirmation e-mail.

Online Placard Renewal

Marriage License Application

**The new law prohibits anyone under the age of 17 from marrying in Tennessee and anyone under 18 from marrying someone who is four or more years older.

Business License Application

Business License Listing

You can find below more information concerning boat registration, business tax, passports, notary, tags and titles, marriage license, organ donor, driver’s license, Tennessee birth certificates, Tennessee death certificates, and forms.

The Robertson County Clerk’s Office now accepts Visa, MasterCard and Discover Credit card payments for most services.

*Convenience fees do apply. 

Vehicle Tax Calculator

Click image to go to vehicle tax calculator.

Tag & Title Registration

If you are coming into the Clerk’s Office to conduct business on SOMEONE ELSE’S BEHALF, please have this Power of Attorney form filled out and notarized. This will help you be able to complete your transaction the same day.

If you have just bought a vehicle, or if you’re new Tennessee resident wanting title information, please read the information below.

If you have purchased a vehicle from an Estate, please provide a copy of the death certificate and proof the person that signed as seller had the authority to do so.

When titling a vehicle, applying for a license plate or transferring a plate from one vehicle to another. State law requires the applicant or owner to visit the County Clerk’s office. If you can’t personally transact this business a representative may be designated by notarized Power of Attorney. The Power of Attorney must identify the vehicle by make, model and identification number. A form may picked up at the County Clerk’s office or by clicking on the link above.

If your vehicle is new bring all papers connected with the purchase. This includes manufacturer’s statement of origin, or MSO, new car invoice from dealer, odometer statement and loan paperwork if financed. If the vehicle was purchased from an individual, please present a properly signed title with odometer reading placed in the appropriate line. If the vehicle is financed bring the loan paperwork. Vehicle purchased from individuals may require a Gift Form from the seller if the sales price does not agree with the NADA vehicle value guide.

If you wish to transfer your present tag, please bring your current tag or registration.

Transfers from immediate family members may be eligible for tax exemption. A Gift Form will need to be completed.

In these cases where a title does not exist the owner must furnish vehicle registration receipt and a notarized bill of sale. If there is a lien you must provide loan paperwork.

For joint buyersregardless of conjunction, when a vehicle is purchased by more than 1 buyer, all parties signatures are required on the title (or a Power of Attorney can be used).

Birth and Death Certificates

Although the Robertson County Clerk’s Office does not issue Tennessee Birth Certificates or Death Certificates. We offer the following website for your information and convenience for the State of Tennessee:

Birth Certificates or Death Certificates

For Birth Certificates for any other state click on the below link:

Birth Certificates other than Tennessee

Boating Licensing Information

Must bring a Bill of Sale, an existing State Boat Registration would be helpful. State Sales tax is 7% of the purchase price. For purchases in excess of $1600.00, an additional State Tax of 2.75% and is added up to a maximum $44.00. Local Sales Tax is 2.75% and is capped at $44.00. This tax procedure is only for boats transferred by individuals. Dealers coordinate registration, etc., when sale is made by their business.

Click here for tax calculator
Boat Tax Calculator

For More Information and Regulations visit the Tennessee Wildlife Resources Agency website.

Renew Boat Registration online through the State of Tennessee

Business Tax

Online Business License Application

Business License Application (printable)

Effective January 1, 2014, all business tax returns must be filed and paid electronically. Click here to file and pay your business tax return electronically.

Determining your Business Tax Classification

New Business Listing

On June 25, 2009, Governor Bredesen signed Public Chapter 530, shifting the administration and collection of business tax from local municipalities and counties to the Department of Revenue.

This change is a true partnership between state and local officials. Annual business tax returns will now be filed with the taxes paid to the Tennessee Department of Revenue, and the department will collect all delinquent taxes and handle all necessary audit functions. Businesses will continue to obtain business licenses from the county clerk and/or municipal officials, license must be obtained within 20 days after commencement of business. Applications are available in the Clerk’s office. Applicant must remit a $15.00 fee at time application is processed. Clerks and municipal officials will continue to administer transient vendor licenses.

Businesses in a county or municipality with less than $10,000 in annual sales do not have to file a business tax return.
However, businesses with annual sales between $3,000 and $10,000 must pay $15 each year to get a “minimal activity license” from the local clerk.

Click here to renew your Minimal Activity Business License
Businesses with annual sales of $10,000 or more must get a business license from the local clerk. A $15 license fee is required for all new businesses that can be renewed at no charge when the annual business tax return is filed. This is not a new requirement.

In certain cases, gross income received by the following Tennessee businesses may be exempt from business tax:  manufacturers, doctors, dentists, veterinarians, attorneys, accountants, schools, religious organizations, insurance agents, loan companies, security exchanges or public utilities.  Please visit http://www.tn.gov/assets/entities/revenue/attachments/f1321401.pdf

for more information or call the Tennessee Department of Revenue at 800/342-1003.

The Robertson County Clerk’s Office now accepts Visa and MasterCard Credit card payments for most services.*Convenience fees do apply.


Beer Permit Paperwork:

Beer Board Rules and Regulation 
Beer Permit Application
TBI Background Check

Business License:

Business License Application
New Business Listing


Occupancy Tax Return

30 Day Occupant Spreadsheet

Hotel/Motel Airbnb VRBO Reporting

The Robertson County Clerk is charged with the responsibility of collecting Hotel/Motel/Campground/Airbnb/VRBO & all other occupancy taxes for Robertson County.  It is the responsibility of each Owner/Manager to report and pay to the Clerk’s Office each month the occupancy taxes.

  • The Hotel/Motel/Campground/Airbnb/VRBO/Other Occupancy Tax Report Form and payment deadline is the 20th day of each month following the collection month.  After that date, interest and penalty each begin at a rate of 8.75% per annum for interest and 1% for penalty (see line 6 for interest and line 7 for penalty).  You may contact the Clerk’s Office to assist you in computing the interest and penalty.
  • NOTE: If you have a 30-Day Occupant, you will need to complete a 30-Day Occupant Spreadsheet.  A 30-Day Occupant is defined as a tenant who occupied room space for thirty or more continuous days; that person is not required to pay the tax after the thirtieth day.  The 30-Day Occupant Spreadsheet needs to be completed every month ONLY if you have 30-Day Occupants.  Each month the Occupancy Tax Report Form should be submitted along with a copy of the Tennessee sales tax report or AirBnb income report, 30 Day Occupant spreadsheet if applicable and payment.
  • Lodging/occupancy tax reports/returns are subject to audit by the Robertson County Clerk’s Office at any time.  Audits may be unannounced.
  • Contact the Robertson County Clerk’s Office at 615-384-5895 for any questions regarding Hotel/Motel/Campground/AirBnb/VRBO/Other Occupancy Taxes.


Application for Notary

Marriage License:

Marriage License Application
Certificate of Completion

Miscellaneous Applications:

Transient Vendor Application 

Motor Vehicle:

Affidavit of Affixation for Manufactured or Mobile Home
Affidavit of Inheritance
Affidavit of Non-Dealer Transfer for Vehicle & Boats (low selling form or gift form)
Affidavit of Seller in Cases of Bankruptcy, Insolvency, Attachment, Replevin or Other Judicial Sale
Application of Certificate of Trailer Inspection
Application of Dealer Plates
Application for Disabled Placard
Application for Duplicate/Replacement License Plate and/or Decal
Application for Motor Vehicle Identification Certification
Application for Amateur Radio License Plate
Application for Noting of Lien for Certificate of Title
Application for Qualifying Hybrid to Operate in HOV Lane
Application for Registration Fertilizer/Lime Spreader Vehicles
Application for Temporary Operation Permit
Application for Tennessee Salvage/Non-repairable Certificate
Certification of Antique Registration
Certification of Duplicate Title
Certification of Ownership
Certificate of Sales Under Special Condition
Leased Vehicle
Low /Medium Speed Vehicle Affidavit
Multi-County Zone Authorization
Multi-Purpose Application
Odometer Disclosure Statement
Odometer Discrepancy Certification
Power of Attorney for Motor Vehicle Transactions
Requests for Verification of Ownership of Vehicles Found Abandoned, Immobile or Unattended
Surety Bond Application
Title Only Verification-IRP Registration
Vehicle Information Request
Leased Vehicle
Low /Medium Speed Vehicle Affidavit
Multi-County Zone Authorization
Multi-Purpose Application
Odometer Disclosure Statement
Odometer Discrepancy Certification
Power of Attorney for Motor Vehicle Transactions
Requests for Verification of Ownership of Vehicles Found Abandoned, Immobile or Unattended
Surety Bond Application
Title Only Verification-IRP Registration
Vehicle Information Request

Marriage License

Marriage Lookup

Marriage License Application

Click on the above link, fill in the required information. The County Clerk’s office will need to view your ID verifying your age and you will need to know your social security number once you’re in the office.

Before a marriage can occur in Tennessee, a license must be obtained from a County Clerk. Ministers of the Gospel, Rabbis, Christian Science practitioners and various civil officials are authorized by law to solemnize a marriage. The new law prohibits anyone under the age of 17 from marrying in Tennessee and anyone under 18 from marrying someone who is four or more years older.

  • Blood tests are no longer needed
  • No waiting period
  • Identification requirement – you must bring an ID verifying your age


  • With Certification of Completion certifying at least 4 hours of premarital counseling – $40.00
  • Without Certification of Completion – $100.00

You must know the following:

  • Both parents’ full name (including maiden name of mother)
  • Parents’ state of birth
  • Applicant’s number of prior marriages
  • Date last marriage ended (month, day & year)
  • Social Security Number

A marriage license is valid for 30 days after issuance and may be executed outside of Tennessee. However, it must be returned to the issuing Clerk for recording and filing with the Tennessee Vital Records Office.

Certified Copy:

To receive a certified copy of your marriage certificate you must supply the County Clerk’s office with the following:

  • Name of couple (including bride’s maiden name)
  • Date of marriage
  • $5.00 money order

You may make this request online at  Marriage Lookup

You can also make the request in person or by mail. The address is:

Robertson County Clerk -Marriage Certificate Request
511 S. Brown Street
Springfield, TN 37172

The Robertson County Clerk’s Office now accepts Visa and MasterCard Credit card payments for most services.*Convenience fees do apply.

Notary Commission

Notary Application

Notary Handbook

Notary Public applications received by the County Clerk are forwarded to the County Commission for approval after the District Attorney’s Office conducts an investigation to determine if the applicant is eligible under the law.

To qualify for a public office a person must be at least eighteen (18) years of age and be in compliance with Tennessee Code Annotated (TCA 8-18-101). All notaries must be a resident of the county, or have their principal place of business in the county from which they were elected. If an individual has his principal place of business in any county in the state of Tennessee, he shall be eligible for election as a notary at large, although he may reside in a state other than Tennessee (TCA 8-16-101). All notaries must be a U.S. Citizen (Pub. Ch. 834, Acts 2008

All individuals meeting these qualifications are eligible for election as a notary public at large except the following persons:

  • Those who have been convicted of offering or giving a bribe, or of larceny, or any other offense declared infamous by law, unless restored to citizenship in the mode pointed out by law;
  • Those against whom there is a judgment unpaid for any moneys received by them, in any official capacity, due to the United States, to this state, or any county of this state;
  • Those who are defaulters to the treasury at the time of the election, and the election of any such person shall be void;
  • Soldiers, sailors, marines, or airmen in the regular army or navy or air force of the United States; and
  • Members of congress, and persons holding any office of profit or trust under any foreign power, other state of the union, or under the United States. (8-18-101).

The certification below is required from all applicants:

I certify that this application has been completed and examined by me and to the best of my knowledge and belief is a true and complete application made in good faith pursuant to the provisions of Chapters 16 and 18, Title 8, of the Tennessee Code Annotated, dealing with Notaries Public.

The actual notary commission is then issued by the Secretary of State and is valid for a period of four years. A notary must also be bonded. All notaries are now classified as At Large, or with statewide authority.

The Robertson County Clerk’s Office now accepts Visa and MasterCard Credit card payments for most services.*Convenience fees do apply.

Organ Donor

By donating $1.00 when you renew your vehicle’s license tags, you can help educate others about the critical need for organ and tissue donations through the Tennessee County Clerk’s “DONATE LIFE TENNESSEE” campaign.

If you mail in your renewal, simply add $1 to the registration charge and check the appropriate box indicating you are “adding a dollar for donor awareness”. If you visit your local County Clerk you may be asked if you would like to donate a dollar for donor awareness; if not, simply tell the staff member you would like to do so.

Together we CAN save lives!


***Passports are issued by appointment only***

Appointment times are Monday – Friday 8 a.m. – 4 p.m. Please call 615-384-5895 to make an appointment.


A passport is an internationally recognized travel document that verifies the identity and nationality of the bearer. A valid U.S. Passport is required to enter and leave most foreign countries. Only the U.S. Department of State has the authority to grant, issue or verify United States passports.

The Robertson County Clerk’s office provides information about how to obtain, replace or change a passport.

You will also need to come to the Clerk’s office to apply in person for a U. S. passport if your previous passport is not in your possession, if your previous U. S. Passport has expired and was issued more than 15 years ago, if your previous U. S. passport was issued when you are under 16, or if your previous or your currently valid U. S. passport has been lost or stolen.

To learn more about how to obtain a passport please visit How To Apply For A Passport.

To review the passport fees please visit Passport Fees.

For more information about U. S. passports or for applications visit the  U. S. passport site.

The Robertson County Clerk’s Office now accepts Visa, MasterCard, and Discover Credit card payments for most services.*Convenience fees do apply.